Everything You Need To Manage Your Email

All of MailtoX Desktop email features in one place. 

 

Email Sources

 
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EMAIL SOURCES

  • Exchange Server / Office 365
  • Outlook 
  • Gmail / Google Apps
  • IMAP
  • POP
  • Thunderbird
  • Outlook Express
  • Windows Mail
  • Windows Live Mail
  • Eudora
  • IncrediMail
  • Mbox
  • Dbx
  • PST (*)
  • MSG
  • EML
  • PDF (*)
  • MHT

(*) You need to have MS Outlook installed to read PST files.

(*) Only PDF files exported using MailtoX can be read back and used as a source.

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HELP DESK SOURCES

The hep desk tickets can be converted to email messages and exported to all the targets.

  • Desk
  • Freshdesk
  • HelpScout
  • Zendesk

EMAIL MIGRATION

 
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EMAIL MIGRATION TARGETS

You can migrate your email messages from / to the following targets:

  • Exchange Server / Outlook / Office 365
  • Gmail / Google Apps
  • Thunderbird
  • IMAP

 

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EMAIL MIGRATION FEATURES

  • Folder renaming
  • Email Address Translation - You can define an email address table that will change the resulting email addresses in the target format with the email addresses that you define.
  • Domain Translation - You can define a domain table that will change the domains in the resulting email addresses in the target format.
  • Top Folders suppression - The top most folders can be disabled in the target.

 EMAIL Export and CONVERSION

 
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SINGLE INDIVIDUAL FILES

Email can be saved to disk as single individual files:

  • Formats supported: MSG, EML, PDF, MHT, HTM, TXT, RTF, TIF, PNG, JPG, BMP, EMF, WMF
  • Extracted files can be optionally compressed and encrypted as ZIP or 7-Zip files.
  • Full encryption: AES, Blowfish, CAST, DES, IDEA RC2, RC4, TEA, TripleDES, Twofish.  
  • Images linked in the HTML part of the email can be downloaded and embedded in the target format.
  • The attachments can be saved to a predefined folder: 
    1. to a common root folder
    2. to a folder named as the message
    3. to a folder that you define.
    • Flexible file naming options for the resulting files:
      1. Predefined file name formats.
      2. You can select the fields that should compose the name or
      3. use an script to tailor the file name to your needs.
    • Files exported as Adobe PDF can be
      1. Encrypted and signed with a certificate.
      2.  Email attachments can be embedded inside  the PDF files as attachments
      3. The email meta data can be stored in the resulting PDF files making it possible to use them as source for converting them back to other formats.
     
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    EMAIL COMPILATION

    You can save selected email messages or whole folders as a compilation of email messages into one file with a folder structure.

    Supported formats are:

    • Adobe PDF
    • Mbox format: Berkeley, mailboxrd
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    CRM EXPORT

    Copy your email messages to the CRM of your choice. MailtoX searches for a contact on the target CRM that has the same email address as the From header of the email message. If there is a contact that has the corresponding email address then the email message will be created / forwarded. The following CRM software is supported:

    • Agile CRM
    • Batchbook
    • Capsule CRM
    • Insightly
    • Highrise
    • Pipedrive
    • Solve360
    • Zoho CRM
     
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    EMAIL BACKUP

    You can backup your email messages to disk or to a bucket in Amazon S3.

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    BATCH EMAIL PRINTING

    MailtoX Desktop can batch print email messages and its attachments

    • Email attachments can optionally be printed
    • Zipped attachments can be uncompressed and printed as well
    • The chronological order of the emails and the attachments is maintained. The body of the email is printed first and then its attachments. 
     
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    BATCH EMAIL FORWARDING

    You can forward email messages as a batch:

    • Uses your SMTP server
    • The subject can be changed
    • Add a note to the body
    • Option to add the original message to the body.
    • Option to forward the message as an attachment.
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    ADDITIONAL ACTIONS

    You can perform the additional operations on files stored on disk before or after the exporting job has been executed:

    • File and Folder operations
    • Compression
    • Execute Application
    • FTP Operations
    • Encryption - you can select any of the following algorithms: 3DES, Blowfish, Cast 128, DES, Ice, Ice2, Thin Ice, RC2, RC4, Rijndael (AES), Serpent, Tea, Twofish.
    • Send Email

    Email Data Export

     
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    EXPORT EMAIL META DATA

    Extract information from any part of an email message by selecting fields or using regular expressions. Email parts that can be exported:

    • Submit Date
    • Delivery Date
    • From Name
    • From Address
    • To List
    • CC List
    • Subject
    • Headers
    • Text Part
    • Html Part
    • Message Id
    • Attachments Count
    • Attachments List
    • Priority
    • XMailer
    • Organization
    • Return Path
    • Envelope To
    • Reply To
    • Filename
    • From IP
    • Bounce Type
    • Bounce Description
    • Bounce Final Recipient
     
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    Target Spreadsheets

    • Excel
    • XML
    • CSV
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    Target Databases

    • Access
    • DB2
    • DBF
    • Interbase
    • MySQL
    • ODBC
    • Oracle
    • PostgreSQL
    • SQL Server
    • SQLite

    FILTERS AND MODIFIERS

     
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    EMAIL FILTER

    • Filter email based on the following email fields:
      • From
      • To
      • Subject
      • Body
      • Sent Before
      • Sent After
    • It supports branching (True, False) based on the filter results
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    BOUNCED EMAIL FILTER

    • Can filter Hard Bounces, Soft Bounces and Not Bounced

    • The following field can be exported to Excel, CSV, XML:
      • Bounce Type
      • Bounce Description
      • Final Recipient
    •  It supports branching (True, False) based on the filter results
     
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    BLACKLISTS (SPAM) FILTER

    • The filter checks whether an email is spam by checking the following Blacklists services:
      • SpamCop
      • DSBL
      • Spamhaus
    • It supports branching (True, False) based on the filter results
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    ATTACHMENTS FILTER

    • Remove attachments from an email message based on the attachments file name.
    • Email messages are passed to the child actions without them.
     
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    ADDRESS TABLE

    • Email Address Translation - Change the email addresses in the child actions with the email addresses that you define.
    • Domain Translation - Change the email addresses domains in the child actions with the new defined domains.
    • It passes the email with the modified addresses and domains to its children actions.
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    IMAGES DOWNLOADER

    • Download the images that are linked to the html part of the message
    • Inserts the downloaded images in the resulting formats.
    • It passes the email with the included images to its children actions.